Compliance Requirement<\/strong><\/td>| Description<\/strong><\/td> | Timeline \/ Key Points<\/strong><\/td><\/tr><\/thead> | Appointment of Auditor<\/td> | The first statutory auditor of the private limited company must be appointed after incorporation. Subsequent auditors can be appointed for a fixed term and the appointment must be filed with the Registrar of Companies.<\/td> | First auditor: within 30 days of incorporation. Subsequent appointment: 5-year term, filed using Form ADT-1 with ROC.<\/td><\/tr> | Statutory Audit of Accounts<\/td> | Every company must prepare its financial statements and have them audited by a Chartered Accountant. The auditor issues an Audit Report along with audited financial statements for regulatory filing.<\/td> | Conducted annually at the end of the financial year before filing with ROC.<\/td><\/tr> | Filing of Annual Return (Form MGT-7)<\/td> | The company must file an annual return containing details of shareholders, directors, and corporate structure with the Registrar of Companies.<\/td> | Within 60 days of holding the AGM for the financial year 1 April \u2013 31 March.<\/td><\/tr> | Filing of Financial Statements (Form AOC-4)<\/td> | Companies must file audited financial statements including Balance Sheet, Profit & Loss Account, and Director\u2019s Report with the ROC.<\/td> | Within 30 days of holding the AGM.<\/td><\/tr> | Annual General Meeting (AGM)<\/td> | Every company must hold a meeting of shareholders to approve financial statements, appoint\/reappoint auditors, determine director remuneration, and address other company matters. The AGM must be held during business hours on a non-public holiday at the registered office or within the same city\/town\/village.<\/td> | Must be held once every calendar year and within 6 months from the end of the financial year.<\/td><\/tr> | Board Meetings<\/td> | The Board of Directors must meet periodically to review company operations and take strategic decisions. Proper notice must be given to directors and minutes of the meeting must be recorded and maintained.<\/td> | First meeting: within 30 days of incorporation. Minimum 4 meetings per year (1 per quarter). Small Companies: minimum 2 meetings per year (one per half-year). Notice: at least 7 days in advance. Quorum: 2 directors or 1\/3rd of total directors, whichever is higher.<\/td><\/tr> | Preparation of Director\u2019s Report<\/td> | The Board must prepare a Director\u2019s Report summarizing the company\u2019s financial performance, governance, and compliance activities during the financial year.<\/td> | Prepared annually along with financial statements before filing with ROC.<\/td><\/tr> | Maintenance of Statutory Registers and Records<\/td> | Companies must maintain statutory registers such as Register of Members, Register of Shares, Register of Directors, along with incorporation documents, board resolutions, and minutes of Board and AGM meetings. These records must be kept at the registered office and be available for inspection by members during business hours.<\/td> | Books of accounts must be preserved for at least 8 financial years and maintained in good order at the registered office.<\/td><\/tr> | Income Tax Compliances<\/td> | Companies must comply with tax regulations including quarterly advance tax payments, filing of annual income tax returns, and tax audit where applicable.<\/td> | Corporate tax generally 25% plus applicable cess. Tax audit required when turnover exceeds \u20b910 crore (subject to the 5% cash transaction condition). Tax audit report must be filed before the income tax return deadline.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n | ![\"Compliances](\"https:\/\/ventureasy.com\/blog\/wp-content\/uploads\/2026\/03\/unnamed-1024x189.jpg\") <\/figure>\n\n\n\nOther Event Based Compliances for a Private Limited Company in India<\/h2>\n\n\n\nBesides Annual Filings, there are various other compliances which need to be done as and when any event takes place in the Private Limited Company. Instances of such events are:<\/p>\n\n\n\n
|